When project managers get all wrapped-up in their attempts to learn the project management principles, they tend to forget the details that make the job worth emulating. Here are the 10 project management best practices for effective project managers.
1. Hold a project kick-off.
An initial kick-off meeting is essential to align all the stakeholders to the project goals. This is the time to manage expectations for all of those who have a stake in the project. It is important to do this as early as possible to communicate with the members the smaller tasks and assignments before they move on to the project proper.
There is a need to plan on the things needed for the project such as defining its scope and objectives. Clearly explain to the members and put them in writing. Clarify who is responsible for certain tasks. A detailed work definition document is essential in successful project management. Also, clearly define the procedures up front so that members know what to expect and are expected of them.
3. Create a detailed work plan.
A work plan that contains schedule is crucial to meeting deadlines and milestones. A documented detailed work plan is important in project management success because it serves as a reference to guide the team members in accomplishing their tasks.
4. Document evidences.
Everything needs to be accounted for so they need to be documented. When something happens, it is easier to trace the source of the problem when everything is visible and on hand. Ensure that you have all the data you need for better decision-making.
5. Communicate effectively.
One of the project management best practices is effectively communicating with stakeholders especially with team members. A clear description of their roles and responsibilities as well as their deadlines and milestones need to be shared with them properly to avoid misunderstanding due to ineffective communication.
Always monitor the actual progress of every member. Require progress reports and record differences between the actual and planned cost as well as the schedule and scope. Adjust the plan as needed and be flexible. Manage the budget too. Budgeting is another important issue that can affect project management success.
7. Check warning signs.
Look for signs that might cause problems such as a variance in schedule or budget, a decline in team morale, or a deterioration of the quality of deliverables.
8. Managing scope.
In case of scope creep, ensure that the sponsor approves the change in scope because it will greatly affect the schedule and the budget. In fact, additional tasks not previously agreed upon may hinder completion of deliverables and add more expenses to the project.
9. Identify risks up front.
Managing risks has been one of the best practices in successful project management. As early as the planning stage, identify the potential risks and discuss ways to control them.
10. Resolve issues quickly.
Small problems become big when they are not handled right away. It is a must that project managers attend to any issue at its onset.
These project management best practices can greatly help new project managers perform their job better. To support them, Nutcache gladly offers its project management software trial for free.