Most of your communication at work is going to be through the written word. This is why it’s so important that your writing skills are up to the task. If they’re not, confusion can arise. As a project manager that’s the last thing you want. Here’s some of the skills you need to adopt and improve to get the most out of your work
Use simple language
You’re likely going to be working with several different teams at once, which means each team is using their own vocabulary. If you use one team’s vocabulary in communications, the others will be confused or even irritated by your approach. Instead, try using simple language, free of the jargon of any team. That way everyone can easily understand what is needed from them.
Show the bigger picture
It’s easy to get bogged down in the details when you’re working on something important. The graphic designer may be stressed about what the engineer is doing, or the copywriters may be worrying about deadlines. Rather than letting things get bogged down, show them the bigger picture. If you focus on your shared goals, it’s easier to work on your part without getting worried about everyone else’s.
You probably think nothing of dashing of an email and sending it, without even reading it back. In fact, everything you write should be proofread before it’s sent. A simple grammatical error can give entirely the wrong impression, meaning you have to do some work by explaining what you actually meant. Proofread beforehand, and you avoid this slip up.
Keep it to the point
Do you read emails that are too wordy and don’t get to the point? Of course not, so your team won’t either. A good tactic is to put the main point in the first sentence of your email, and use the body of the text to elaborate on it. Still, keep it as short as you can though. As you know, everyone’s time is precious.
Each communication should serve a purpose
Before you send anything, be sure that your communication serves a clear purpose. Be obvious in what the goal of the communication is, and don’t include other unrelated requests at the same time. It makes things easier for everyone when they know what’s expected of them.
Useful writing tools
When you need help with your writing, give these tools a try. They’re all proven to make the writing process easier:
– Easy Word Count: This tool will give you a quick and accurate word count of your text. Perfect for making sure your writing isn’t getting too long winded.
– Essay Writing Service: This proofreading service is one you should bring in when you have important copy to publish. They’ll proofread and edit it before it goes live.
– Cite It In: If you’re using other sources in your work, use this tool to make sure they’ll all cited correctly.
– Assignment Help: When you have important emails or announcements to write, bring in these writers. They’re the experts in putting together essential communications.
– Paper Fellows: If grammar is your weak point, this is the place to go. You can consult with experts to get your skills up to scratch.
– Custom Essay: The editors at this service can get any piece of writing polished up and ready for publication in no time at all.
Everyone needs to work on some aspect of their writing, so identify where your weaknesses lie in this list. Just by making a few adjustments, you can get the most out of all your communications.